Job Description

Business Administrator / Executive Assistant

100% In-Office | Onsite Parking

We are supporting a confidential search for a Business Administrator / Executive Assistant to join a well-established, highly respected organization headquartered in Portland. This is a critical, hands-on role supporting senior leadership and core business operations at the company’s HQ.

This opportunity is ideal for someone who thrives in a professional, structured environment, enjoys owning details, and takes pride in being a reliable, go-to resource for leadership.

Why You’ll Want This Role

• Direct visibility and partnership with senior leadership
• Stable, long-standing organization with a strong reputation
• Clear expectations, accountability, and structure
• Consistent schedule: Monday–Friday, 7:00 AM–4:00 PM
• 100% in-office role (no hybrid/remote)
• Business casual environment with onsite parking

What You’ll Be Doing

• Supporting senior leadership with administrative and operational needs
• Managing contracts and related documentation from creation through execution
• Building and maintaining Excel spreadsheets tied to contracts (intermediate to advanced level)
• Handling PDFs, e-signatures, and document workflows using Adobe
• Reviewing and redlining documents using Bluebeam
• Tracking and coordinating insurance renewals
• Maintaining accuracy, confidentiality, and organization across systems and records

Required Experience

• Strong contracts administration experience
• Intermediate to advanced Excel skills (formulas, tracking, spreadsheets)
• Adobe (PDFs, e-signatures)
• Bluebeam (redlining required)
• Experience coordinating insurance renewals
• Comfort working with ERP systems
• Proficiency in Word, Outlook, and Teams

What We’re Looking For

• Honest, straightforward, and dependable
• Confident communicator — not shy or bashful
• Proactive and self-motivated learner
• Detail-oriented with strong follow-through
• Easy to work with, professional, and collaborative
• Comfortable holding accountability and ownership
• Schedule: 7:00 AM – 4:00 PM
• Location: Portland HQ (100% in office)
• Dress Code: Business casual
• Parking: Onsite

Full benefits available upon conversion (details shared during interview process).

If you’re a strong administrator who enjoys structure, accountability, and being an integral part of a leadership team, we’d love to connect.

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